Commercial property management
The whole portfolio.
One ledger.
Properties, leases, invoices, payments and maintenance in one system. Every figure on your rent roll traces back to a lease, an invoice and a receipt.
- Occupancy
- 94.2%
- 113 of 120 units let
- Rent roll
- RWF 186.5M
- Contracted, per month
- Collected
- 87.4%
- Of October invoices
- Arrears over 30 days
- RWF 9.8M
- Across 4 tenants
Rent roll
RWF · per month
| Unit | Tenant | Area m² | Rent | Status |
|---|---|---|---|---|
| B1-02Warehouse | Northline Freight Ltd | 540 | 3,240,000 | Paid |
| G-01Retail | Summit Pharmacy Ltd | 145 | 2,900,000 | Paid |
| G-03Retail | Lumen Café | 95 | 2,280,000 | Paid |
| 1-02Office | Harbourline Insurance Ltd | 240 | 3,600,000 | Paid |
| 2-04Office | Meridian Advisory Ltd | 310 | 4,650,000 | Overdue |
| 3-01Office | Bluepeak Digital Ltd | 220 | 3,300,000 | Paid |
| 4-02Office | Cedar & Stone Legal | 180 | 2,700,000 | Partial |
| 5-01Office | — | 260 | 3,900,000 | Vacant |
| 8 of 42 units shown | 1,990 | 26,570,000 | ||
Open balances by age
RWF
- Current6,200,000
- 1–30 days4,100,000
- 31–60 days2,650,000
- 61–90 days1,900,000
- 90+ days5,250,000
Occupancy by floor
39 / 42 let
Sample portfolio for illustration. Figures are not from a real building.
01How it works
From the building to the receipt.
Six records, each linked to the one before. Nothing is typed twice, and every balance can be traced to the documents behind it.
Step 1: Properties
Register each building as residential, commercial or mixed-use, then add its units with floor, use and lettable area in square metres.
Step 2: Tenants
Keep individuals and companies on one record, with contact person, tax ID, phone and address, reused for every lease they sign.
Step 3: Leases
Set rent, deposit, billing day, payment terms and annual escalation. Each lease is numbered and tracked from draft to active, expiry or termination.
Step 4: Invoices
Monthly rent invoices are raised from active leases: one per billing period, numbered in sequence, each with its own due date.
Step 5: Payments & reconciliation
Record each receipt against its invoices. Part-payments, overpayments and credits flow into the tenant’s balance and statement.
Step 6: Maintenance
Open numbered work orders with a priority, an SLA due date, the assigned vendor, and estimated against actual cost.
02Commercial real estate
Built for commercial portfolios.
The detail a multi-storey building needs, without the weight of an enterprise suite.
Floors and areas
Every unit records its floor, its use (office, retail, warehouse or residential) and its area in square metres.
Escalations and deposits
Annual escalation rates and security deposits live on the lease, next to the billing day and payment terms.
Automated monthly billing
Invoices are generated from active leases each period, and the same lease can never be billed twice for one month.
Arrears aging
Open balances fall into current, 1–30, 31–60, 61–90 and 90+ day buckets, per tenant and across the portfolio.
Work-order SLAs
Every work order carries a due date, a vendor and a cost line, so late repairs surface before tenants have to chase them.
Role-scoped access
Owners see their own portfolio, staff see only the buildings assigned to them, and changes are written to an audit log.
03One ledger
Every number has a paper trail.
Invoices and receipts post to a running statement for each tenant. Balances, collection rates and arrears are all computed from those same entries, so the dashboard and the statement always agree.
- Leases, invoices, receipts and work orders are numbered in sequence: LSE, INV, RCT and WO.
- A voided invoice keeps its number and the reason it was voided.
- Statements for any period, with opening and closing balances.
Tenant statement
Meridian Advisory Ltd · Unit 2-04
1 Aug 2026 – 9 Oct 2026
| Date | Document | Amount | Debit | Credit | Balance |
|---|---|---|---|---|---|
| 1 Aug 2026 | INV-2026-0412 | 4,650,000 | 4,650,000 | 4,650,000 | |
| 6 Aug 2026 | RCT-2026-0388 | −4,650,000 | 4,650,000 | 0 | |
| 1 Sep 2026 | INV-2026-0519 | 4,650,000 | 4,650,000 | 4,650,000 | |
| 9 Sep 2026 | RCT-2026-0471 | −2,000,000 | 2,000,000 | 2,650,000 | |
| 1 Oct 2026 | INV-2026-0627 | 4,650,000 | 4,650,000 | 7,300,000 |
See it on your own portfolio.
Book a walkthrough built around your buildings, your leases and the reports you already rely on.